Administrative Order No. 314

I, Michael J. Dunleavy, Governor of the State of Alaska, under the authority of Article III, Sections 1 and 24, of the Alaska Constitution, issue this Administrative Order to establish an executive branch process of data analytics to better and more efficiently deliver state services and to identify the misuse of state resources.

Background and Purpose

The Executive Branch, through its various departments and agencies, under the authority of the Office of the Governor, routinely collects and generates an enormous amount of data. Much of the data is stored within individual agencies inhibiting the ability of the State to aggregate and analyze the data in order to improve services, reduce costs, and provide for accuracy and accountability of the use of resources.

The Department of Administration is responsible for providing automatic data processing services responsive to the needs of state government under AS 44.21.160. The Department has established a data analytics services section to provide data analytical services across state government. Through the centralized connection and sharing of data with the Department of Administration, the State agencies will be better able to fulfill their missions, while also pursuing the important objective of aggregating and analyzing the full range of data received by state government. This information will provide more economical state services, improve the efficiency and effectiveness of programs and activities, while rooting out fraud, waste, and abuse.

Accordingly, this Order directs state agencies, under the authority of the Office of the Governor, to begin the process of sharing data collected or possessed by each agency, within the confines of state and federal law, with the Department of Administration, enabling the State to move forward with adopting a data analytics program housed in the Department of Administration.

Order

Under the authority of Article III, Sections 1 and 24, of the Alaska Constitution, I, Mike Dunleavy, Governor of the State of Alaska, order:

1. The Department of Administration, through its data analytics services section, shall develop procedures to implement the sharing of data. This shall include working with state agencies to identify how data held by those agencies can be analyzed and combined with other agencies’ data to best fulfill the missions of each agency and to enable the Department of Administration to serve as a central connection point for identified data.
2. Each state agency shall cooperate with the Department of Administration to ensure implementation of this Order. The Department of Administration, in consultation with state agencies, shall, where necessary, enter into Memorandums of Agreement that address how data is transmitted, stored, accessed, and shared. The possibility that a record held by a state agency includes confidential information shall not preclude its sharing with the Department of Administration, except as required by state law, federal law, or contractual obligation. In the event that a state agency finds that a state law, federal law, or contractual obligation may prohibit the sharing of data, the head of the state agency shall identify the law or contractual obligation that potentially prohibits the data sharing. As necessary, the Department of Law will be consulted to resolve the issue of whether the data can be exchanged and any necessary procedures to facilitate the exchange of the data.
3. All state agencies will continue to comply with statute and regulations for protecting the security and privacy of the information of individuals and entities whose information resides in state systems. The Department of Administration will be responsible for complying with statute and regulations for protecting the security and privacy of the information of individuals and entities whose information is shared by other state agencies.

The Department of Administration will facilitate the implementation of this Order. The Commissioner of the Department of Administration will provide a quarterly report to the Governor detailing Department of Administration activities, under this Order, and make recommendations for future activities.

Duration 

This order takes effect immediately and remains in effect until revoked.

Dated this 3^rd day of February, 2020

/s/Michael J. Dunleavy
Governor